Three (3) anticipated full-time, onsite positions Ashburn, Virginia
Citizen Muse, Inc. (CMI) is seeking qualified Administrative Analysts to support a prospective Federal client in Ashburn, VA. These team members will be assigned to individual branch offices while collaborating across branches to sustain dependable daily operations. Positions are contingent upon contract award and completion of Government onboarding/access requirements.
Work Location & Schedule
Onsite: 22001 Loudoun County Parkway, Building E2, Suites 200 & 300, Ashburn, VA 20147. Monday Friday, generally eight hours per day within the 7:00 a.m. 4:00 p.m. office window (30-minute lunch); Anticipated start is early 2027.
Key Responsibilities
Provide responsive administrative support for branch offices; share coverage and rebalance work with teammates as directed to maintain continuity.
Prepare, edit, proofread, format, distribute, and track approximately 500 1,000 official documents per year, including correspondence, memoranda, presentations, and reports; maintain secure and accurate electronic and physical records.
Manage shared inboxes, telephones, visitors, calendars, correspondence routing, mail/packages, copying, scanning, shredding, and employee directories; maintain branch desk procedures.
Arrange meetings, conference calls, and webinars; coordinate attendees, agendas, facilities, materials, logistics, minutes, and follow-up documentation.
Coordinate domestic and international travel for senior Government personnel, including reservations, authorizations, itineraries, and travel vouchers in E2 or an equivalent system.
Review time and attendance entries and reports in Castle and P6 Primavera; resolve discrepancies, maintain records, and report leave, overtime, and compensatory-time balances.
Prepare, enter, track, correct, and amend purchase requisitions in ESC PRISM; coordinate with requisition owners and Government representatives.
Use Microsoft 365 and Google Workspace tools along with SharePoint, Teams, Zoom, P6 Primavera, PRISM, and other Government business systems; learn unfamiliar systems as needed.
Prioritize competing tasks, communicate capacity constraints promptly, contribute to monthly team meetings, assist on special projects, and work professionally with colleagues and Government stakeholders.
Qualifications & Skills
Experience providing detail-oriented administrative or office support in a professional environment; Federal Government support experience is beneficial.
Strong document production, proofreading, organization, customer service, scheduling, and verbal/written communication skills.
Working proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and collaborative software; ability to learn Government-specific travel, timekeeping, and requisition systems.
Ability to work independently and collaboratively, adjust to changing priorities, maintain confidentiality, and meet deadlines.
Ability to satisfy required USDOT personnel-security processing, fingerprint/background investigation, identification, and security-awareness training requirements before being authorized to begin work.
Benefits & Applying
CMI offers a competitive benefits program, including paid time off, federal holidays, health coverage, employer-paid dental and vision coverage, a 401(k) with employer matching, and additional employee benefits, subject to plan terms and eligibility.
Interested candidates may send a rsum to with Administrative Analyst Ashburn in the subject line. Please indicate relevant experience with administrative support, document management, timekeeping, travel coordination, and purchase requisitions.
Citizen Muse, Inc. is an equal opportunity employer. The position supports a federal customer; it is not a federal civil-service appointment.
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